Every office needs to have its own character. Your guests and clients are going to understand the character of your company through your reception furniture because that is the first thing they see when they come into your space. When it comes to your office, you only have one chance to make a good first impression, so choose your reception furniture very carefully.
While individual taste is important, you need to keep the purpose of your office in mind. If you're furnishing an executive office, you will probably want to choose pieces that project your professionalism and experience. On the other hand, if you're purchasing for a pediatrician, then Mickey Mouse and Co. just might be the way to go.
One thing every reception area needs is reception seating. Because clients might show up early, it is important to make sure that you choose the most comfortable seating you can find to make every wait a comfortable one. Your guests and clients will definitely appreciate it.
If you have the space and the budget, you can strategically place some end tables between the chairs so you can promote your company or services with pamphlets or brochures. If you don't have reading material of your own, then you can put out magazines or newspapers so clients can pass the time in an enjoyable way. If you don't have the floor space to spare for end tables, you can try some compact magazine racks and literature stands.
A well-planned reception desk that takes your secretary's needs into consideration will give your office a big efficiency boost. If your office is the type where clients are constantly coming up to your secretary's desk to ask questions, then a desk with a reception counter is highly recommended. This will ensure the secretary's privacy. For secretaries who work with confidential information, such as medical records or tax forms, a high counter can be crucial.
Something else to look for in reception desks is good storage. That means file drawers, regular drawers, locks, and computer-friendly features. Wire-management grommets in the desktop are a big plus. Your secretary doesn't want a wire-cluttered desktop any more than you do. If you really want to make sure that she gets what she needs, ask her what her preferences are before you do any reception-desk shopping. She's the one who's going to be using it – and she knows what she needs in order to function at maximum efficiency.
Now that the basics are covered, you can go on to the smaller details. Umbrella stands can be a really convenient item to have in your reception area. They will keep your other reception furniture from getting wet because your clients had nowhere else to put their dripping umbrellas. Coat racks are great for similar reasons. Another item that might seem trivial but totally isn't is a waste receptacle, a.k.a. trash can. Although these may sound unsightly, they need not be. As a matter of fact, some of them are really quite attractive. If you want to have an eco-friendly office then get some recycle cans for the staff lounge and cafeteria.
If some of this sounds confusing, don't think you're clueless. Choosing office furniture can be quite a challenge. At Hertz Furniture, we have a whole team of design experts ready to help you find the best reception furniture for your needs. Whether you're refurbishing an entire office or just looking to upgrade an existing floor plan, Hertz Furniture will be happy to assist you.